Purchase requests and approvals
Team members ask, managers approve, and nothing is bought without a trail.
Purchasing & Supply
Buy smarter. Never run short.
Manage suppliers, requests and purchase orders from first quote to final payment.
⇲Purchase requests and approvals · Purchase orders and invoices · Supplier management
Purchasing & Supply
Acto
✓Purchase requests and approvals
ACTOVAR / PURCHASING & SUPPLYACTOVAR MODULES01 — 08
Overview
How it helps your business
Purchasing & Supply brings every step of buying into one clear flow: the request, the approval, the order, the delivery and the supplier invoice. Nobody has to chase emails or paper forms to know what was ordered, by whom and at what price.
Because purchasing is connected to inventory and accounting, received goods update stock right away and supplier invoices post to the ledger automatically. Acto watches stock levels and past orders and suggests what to reorder before you run short.
What you can do
Manage suppliers, requests and purchase orders from first quote to final payment.
Purchase orders and invoices
Turn approved requests into orders and match them to supplier invoices.
Supplier management
Contacts, prices, balances and history for every supplier in one profile.
Reorder suggestions
Acto spots low stock and prepares the orders you are likely to need.
Request for quotation
Send one request to several suppliers and compare their prices side by side.
Partial deliveries
Receive orders in several shipments and always see what is still outstanding.
Supplier price history
See how a supplier’s prices changed over time before you negotiate.
Spending limits
Set approval limits by amount, department or category.
ActoPurchasing & SupplyWhich items should I reorder this week?
Compare the last three quotes for packaging.
How much did we spend with each supplier this year?
Request
A team member requests what they need, with quantity and reason.
Approve and order
The right manager approves, and the request becomes a purchase order sent to the supplier.
Receive and pay
Goods are received into stock, the invoice is matched and payment is scheduled.
Purchasing & Supply / FAQ
Frequently asked questions
Can one request go to several suppliers?+
Yes. Create a request for quotation, send it to several suppliers and turn the best offer into an order.
What happens when goods arrive?+
You record the receipt against the order, stock levels update immediately and any shortfall stays open.
Can approvals depend on the amount?+
Yes. You can set different approvers and limits by amount, department or type of purchase.
ACTOVAR MODULES
Explore other modules
◈01
Accounting
Clear books, every day.
Learn more↗02Sales
From quote to cash, faster.
Learn more▦03Inventory
Know what you have, and where.
Learn more◎04Banking, Cheques & Treasury
Every cent, accounted for.
Learn more◐05User Management
The right access for every person.
Learn more◭06Business Intelligence
Decisions backed by your own numbers.
Learn more✦07AI Assistant
Acto works alongside you.
Learn more☑08Task Management
Everyone knows what is next.
Learn more❍09Internal Chat
Talk business where business happens.
Learn more⌂10Branch Management
Many locations. One clear picture.
Learn more