Answer questions
Ask about sales, profit, stock, balances or customers and get a clear answer in seconds.
AI Assistant
Acto works alongside you.
Ask questions, give directions and let Acto prepare the work, always ready for your review before anything happens.
✦Answers from your data · Drafts on request · Voice and files
AI Assistant
Acto
✓Answers from your data
ACTOVAR / AI ASSISTANTACTOVAR MODULES01 — 08
Overview
How it helps your business
Acto is the intelligent assistant at the heart of Actovar. You can talk to it the way you would talk to a capable colleague: ask about your numbers, request a draft, send a voice note or a photo of a receipt, and it prepares the work for you.
Acto works only with your company’s data and only within each user’s permissions. It never saves or sends anything on its own: every invoice, order or message it prepares is shown to you first, and nothing happens until you approve it.
ACTO
See Acto at work
Pick a situation and watch how Acto answers, prepares the work and waits for your approval. Interactive example with fictional data.
How did we do this month compared with last month?
Revenue is up 12% to $48,200, mainly from two large orders. Expenses rose 4%, so net profit grew to $9,600. Marketing costs are the biggest change.
●Monthly summaryReady for your review
- Revenue: $48,200 (+12%)
- Expenses: $38,600 (+4%)
- Net profit: $9,600
ACTO
Everything Acto can do for you
Acto understands your business data and the way you work. It answers, prepares, explains and reminds — and you stay in charge.
Create documents
Invoices, quotes, purchase orders, receipts and journal entries, prepared from a single sentence.
Read receipts and files
Send a photo or PDF of a bill and Acto extracts the supplier, date, items and amounts.
Import spreadsheets
Share an Excel file of customers, products or opening balances and Acto maps it for you.
Explain the numbers
Ask why a figure changed and get the reasons behind it, in plain language.
Remind and follow up
Overdue invoices, cheques due, low stock and open tasks surface before they become problems.
Summarise
A short summary of your day, week or any customer, supplier or project.
Speak your language
Talk to Acto in any of the languages on this site, by text or by voice.
ACTO
Talk to Acto any way you like
No forms to fill in. Use whatever is quickest at the moment.
Type
Write a question or request as you would to a colleague.
Speak
Send a voice note on the go; Acto turns it into action.
Snap a photo
Photograph a receipt, invoice or delivery note.
Share a file
Upload Excel or PDF files to import or analyse them.
ACTO01 02 03 04
Powerful, and always under your control
Acto is designed for real business data. It is helpful without ever acting behind your back.
You approve every change
Anything that saves or sends data appears as a card for you to review. Nothing happens until you approve.
Same permissions as you
Acto sees and does only what the signed-in user is allowed to see and do.
Your data stays yours
Your company data is used only to answer your requests and is never shared with other customers.
Every action recorded
Approved actions are logged with who approved them and when, for full accountability.
ACTO
Useful for everyone on your team
Business owner
- “What needs my attention today?”
- “Are we more profitable than last quarter?”
- “Which customers bring in the most revenue?”
Accountant
- “Prepare the trial balance for September.”
- “Why don’t the bank and the ledger agree?”
- “Record this supplier bill from the photo.”
Sales team
- “Draft a quote for Atlas Co. like last time.”
- “Who hasn’t paid for more than 30 days?”
- “Send a friendly reminder to North Studio.”
Warehouse
- “What is below minimum stock?”
- “Receive the order from Delta Supplies.”
- “Move 30 units to the north branch.”
What you can do
Ask questions, give directions and let Acto prepare the work, always ready for your review before anything happens.
Answers from your data
Ask about sales, balances or stock and get a clear answer in seconds.
Drafts on request
Invoices, reminders, purchase orders and summaries, prepared for you.
Voice and files
Send a voice note, a photo of a receipt or a spreadsheet, and Acto understands it.
You stay in control
Nothing is saved or sent until you approve it.
Receipts and documents
Send a photo or file and Acto extracts the details for you.
Voice notes
Speak your request instead of typing it.
Summaries
Get a short summary of the day, the week or a customer account.
Many languages
Talk to Acto in the language you are most comfortable with.
Ask
Type, speak or send a file with what you need.
Review
Acto prepares an answer, a draft or a next step for you to check.
Approve
Confirm it and Acto completes the work in the right place.
AI Assistant / FAQ
Frequently asked questions
Can Acto make changes without my approval?+
No. Anything that saves or sends data is shown to you first as a card and needs your confirmation.
Does Acto see data I am not allowed to see?+
No. Acto follows exactly the same permissions as the person using it.
Is my data used to train public AI models?+
No. Your data is used only to answer your own requests inside your account.
What if Acto gets something wrong?+
Every draft can be edited before you approve it, and approved records can be corrected like any other record.
Which languages does Acto understand?+
All the languages of this website, in text and voice.
Do I need special skills to use Acto?+
No. Just ask in everyday words, the way you would ask a colleague.
ACTOVAR MODULES
Explore other modules
◈01
Accounting
Clear books, every day.
Learn more⇲02Purchasing & Supply
Buy smarter. Never run short.
Learn more↗03Sales
From quote to cash, faster.
Learn more▦04Inventory
Know what you have, and where.
Learn more◎05Banking, Cheques & Treasury
Every cent, accounted for.
Learn more◐06User Management
The right access for every person.
Learn more◭07Business Intelligence
Decisions backed by your own numbers.
Learn more☑08Task Management
Everyone knows what is next.
Learn more❍09Internal Chat
Talk business where business happens.
Learn more⌂10Branch Management
Many locations. One clear picture.
Learn more